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The Daily Insight

Who gets a W-2 tax form?

Author

James Williams

Published Feb 23, 2026

You should only receive a W-2 if you are an employee. If you are an independent contractor or self-employed, the work you do may be the same as an employee, but you will receive an earnings statement on a Form 1099 rather than a W-2. The W-2 form is divided into boxes that report various items relating to your income.

What is the purpose W-2 form?

Form W-2 reflects your income earned and taxes withheld from the prior year to be reported on your income tax returns. Employers use W-2s to report FICA taxes for employees. The IRS also uses W-2 forms to track individuals’ tax obligations.

Can I print a W-2 form?

You can print your W-2s starting January 1. Select Taxes, then Payroll Tax. In the Forms section, select the Annual Forms link. From here you can select to print both employer and employee copies of your W-2s and W-3.

Can you download your W-2 online?

You cannot get your W-2 online. You get a W-2 from your employer. Or you can pay the Social Security Administration $86 for it if it is for a previous year. Or you can get a wage and income transcript from the IRS that will show wages reported by an employer to the IRS.

When do I need to file a W-2 tax form?

Tax documents are filed for the previous year. For example, if you receive a W-2 Form in January 2020 it reflects your income for 2019. W-2 forms reflect income earned from the prior year. Employers use W-2s to report FICA taxes for employees. The IRS uses W-2 forms to track the employee’s tax obligation. What Information Does a W-2 Include?

What are the other boxes on a W-2 form?

Other boxes on the W-2 form include your wages subject to Medicare tax, Social Security taxes that are withheld and information on your state income tax withholding, if applicable. When your employer withholds amounts from your paycheck for federal income taxes, those amounts are remitted to the IRS throughout the year.

What do you need to know about W-4 Form?

The W-4 form tells the employer the amount of tax to withhold from an employee’s paycheck based on the person’s marital status, number of allowances and dependents, and other factors. When you prepare your income taxes, you will need to input the data found on your W-2 into a Form 1040 individual tax return, either by hand or electronically.

Where do I put my W-2 in TurboTax?

If you e-file using TurboTax then your W-2 information is sent along with your tax return. However, if you are filing your tax return by mail then you need to place a copy on the front of your return. All you need to know is yourself Just answer simple questions about your life, and TurboTax Free Edition will take care of the rest.