When would an attachment notation be used in a letter?
John Thompson
Published Mar 14, 2026
An attachment or enclosure notation in a letter indicates that the sender has included additional documents for review in the envelope. If singular is used, such as attachment or enclosure, then only one document is included.
What does attachment enclosure notation on a business letter mean?
The notations Enclosure(s), Encl. , Attachment(s) and Att. indicate that the envelope contains one or more documents in addition to the letter or attached to the letter. The number of such documents, if there are more than one, should appear after the notation.
What is the main difference between an attachment notation and an enclosure notation?
An attachment notation is used when something is stapled, clipped or ‘attached’ to the original letter. In contrast, an enclosure is included within the email message. An enclosure notation is used when something is included with the original document.
What are attachments and why are they useful?
An email attachment is a computer file sent along with an email message. One or more files can be attached to any email message, and be sent along with it to the recipient. This is typically used as a simple method to share documents and images.
Where do you put an attachment on a letter?
Always indicate the purpose of an attachment or attachments somewhere in the letter body or after the signature or initials. If you don’t want to discuss an attachment in the body of the letter, don’t worry. Noting it briefly at the bottom of the letter will suffice.
How do you say see the attachment?
- Attach the file with no explanation.
- “Here is …”
- “I’ve attached …”
- “This [document name] has …”
- “I’m sharing [document name] with you.”
- “You’ll find the attachment below.”
- “Let me know if you have any questions about the attachment.”
What does an attachment notation look like?
Formally, you would refer to the enclosed items in the body of your letter followed by (enclosed) and then, under the signature at the end of the letter you’d write “Enclosures (x)” where x is the number of enclosures.
How do you show an attachment on a letter?
When sending an attachment, include the word, “Attachment” on the bottom left side of the letter with a semi-colon and the number of the attachment. You should also mention in the body of the letter that an item is attached (or multiple items are attached) that enhance or further explain information in the letter .
Do you list enclosures in a letter?
Enclosures are documents that are included in the letter but not necessarily referred to in the letter. Sending your resume with your cover letter is a perfect example. You do not need any context from the cover letter to understand what is written in the cover resume.
Why do we need attachment?
Attachment allows children the ‘secure base’ necessary to explore, learn and relate, and the wellbeing, motivation, and opportunity to do so. It is important for safety, stress regulation, adaptability, and resilience. Children’s attachment patterns are substantially influenced by those of their parents.
What is the advantage of sending an attachment?
Email attachments can money. Besides allowing workers to be more efficient with their time, which also has monetary value, email attachments reduce delivery costs. Emailing documents as attachments removes the need to pay for postage when the document is going outside the office.
Is it correct to say please find attached?
“Please, find the attached file,” is more common in modern business communications. When you don’t want to specify any particular file, avoid using “the”. You can simply write, “Please, find attached.” or its abbreviated form: PFA. “Attached” is the correct word for electronic communications.
What does an attachment notation mean?
✓ Use attachment notation to indicate that another item(s) are attached (staple, taped, paper clip, binding clip, etc.) to the document. When sending an attachment, include the word, “Attachment” on the bottom left side of the letter with a semi-colon and the number of the attachment.
How do you indicate an attachment in a letter?
What is CC in letters?
Originally used in business letters, the abbreviation cc stands for carbon copy. At the bottom of a business letter, cc would be followed by the names of the people who were sent carbon copies of the original, so the recipients would know who else received it.
How do you write please find the attachment?
You can simply write, “Please, find attached.” or its abbreviated form: PFA. “Attached” is the correct word for electronic communications. Enclosed is used for physical mails where envelopes are used. Don’t get confused.
How do you list enclosures in a letter?
Simply list the title of the document and then include the description in parentheses. For example, you might write “Enclosures: Birth certificate (original plus two copies).” If you’ve enclosed original documents that you’re going to need returned to you, make sure you mention that in the body of the letter.
